Effective Date: [Insert Date]
This Privacy Policy outlines how the Kadva Patel Samaj (“we,” “our,” or “us”) collects, uses, discloses, and protects your personal information when you use our Online Room Booking Portal located in Dwarka. By accessing and using our website and services, you consent to the practices described in this policy.
1. Information We Collect
We collect information you voluntarily provide, which may include:
Personal Identifiers: Your full name, phone number, email address, and residential address.
Event Details: Type of function, preferred date, number of guests, and specific requirements.
Booking Records: Correspondence, payment details (processed via a secure third-party gateway; we do not store full card data), and booking history.
2. Purpose of Data Collection
Your information is used strictly for:
Processing, managing, and confirming your hall booking requests.
Communicating with you regarding your booking, Samaj updates, or policy changes.
Internal administrative purposes, record-keeping, and improving our services.
Complying with legal or regulatory obligations.
3. Data Sharing and Disclosure
We do not sell, trade, or rent your personal data to external marketers. Your information may be disclosed only to:
Authorized Samaj committee members and volunteers solely to facilitate your booking.
Trusted third-party service providers (e.g., payment processors, IT support) under strict confidentiality agreements.
Law enforcement or government authorities if required by law or to protect our legal rights.
4. Data Security
We implement reasonable technical and organizational measures to protect your data against unauthorized access, alteration, or destruction. Our website uses secure protocols (HTTPS), and access to personal data is restricted to authorized personnel only. However, no online transmission is 100% secure, and we cannot guarantee absolute security.
5. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, or enforce our agreements. You may request data deletion, subject to legal constraints, by contacting us.
6. Your Rights
You have the right to:
Access and receive a copy of your personal data held by us.
Request correction of inaccurate or incomplete information.
Object to or restrict certain data processing activities.
Withdraw consent for communications by using the “unsubscribe” link in our emails.
7. Policy Updates
We may update this policy periodically. Changes will be posted on this page with a revised “Effective Date.” Continued use of the portal after changes constitutes your acceptance of the updated policy.
8. Contact Us
For any questions, concerns, or requests regarding your privacy, please contact:
The Management Committee, Kadva Patel Samaj, Dwarka
[Insert Physical Address]
Email: [Insert Dedicated Email Address]
Phone: [Insert Contact Number]